Loading...
04-06-2006 Regular Meeting1 ....._ 24 -~--- ~ $O~N. ~ M: REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD- THE SIXTH DAY OF APRIL IN THE YEAR TWO THOUSAND AND SIX PRESENT: Thomas J. Wright, III, Chairman Stan D. Clark, Vice-.Chairman Thomas. R. Ivy Phillip A. Bradshaw ABSENT: James B. Brown, Jr. Also Attending: Jacob P. Stroman, IV, County Attorney W. Douglas Caskey, County Administrator E. Wayne Rountree, P.E., Assistant County Administrator Anne F. Seward, Assistant County Administrator Carey Mills Storm, Recording Secretary Chairman Wright called the meeting to order at 6:00 p.m. // Supervisor Clark delivered the invocation. // - f ,l ~. j The Pledge of Allegiance was conducted. // Chairman Wright called .for approval of the agenda. County Attorney Stroman requested that the following amendments be made to the agenda: Under Special Presentations, move Item (C),` Department of Social Services Office Space Needs, to Item (A); at the end of Special Presentations, add an item of old business concerning an update on the Route 460 realignment; under the Consent. Agenda, pull Item (C), a Resolution to Appropriate Funds from the Unappropriated Fund .Balance for a Salary. Stipend for Uniformed Officers. and a Resolution to Appropriate ' Funds from.. the Unappropriated Fund Balance for a Salary Stipend for the Sheriff; -under the County Attorney's report, add an open meeting item regarding the proposed license agreement with Betty Hanlon far the use of the County seal; under the Community Development Report, move the item pertaining to a request for .additional contractor service to following the Closed Meeting; under the Economic Development Report, add an additional contract which will increase his budget from $20,000 to $25,000; and, under - the Closed Meeting, add an additional twelve (12) items. 1 . ,. tr, Supervisor Ivy moved that the Board approve the agenda, as amended. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark,.Ivy and Wright voting in favor of the motion; no Supervsorsvoting against the motion; and, Supervisor Brown absent for the vote: // Chairman Wright called for Special Presentations. Ms. Panice Clark, Chair of the Social Services Board, addressed the Board relative to that Department's space needs. She stated in November of 2005 she corresponded with the County Administrator expressing concerns with client privacy and confidentiality; inefficient work environment; and, employee safety. She .noted that the Department of Social Services signed .its lease with the County in May of 1977 for the space currently being occupied; however, the. lease states that it is agreed by lessor and lessee. that if any additional .space becomes available,. including the portion of the premises designated by blocked numbers 64-69, the areas believed to be previously occupied by Economic Development and Public Works, that lessee will be .:.given top priority for lease of the same. She .stated. that the Department of Social Services has not, however, over the last nine (9) years, received any additional-space. She requested that the.Board definitively advise her what can be expected in the way of additional space, and a timetable on which this additional space will be available. ..County .Administrator Caskey advised that the Superintendent of Schools has indicated that the school division is scheduled to vacate the . space it now occupies at the courthouse by mid-3uly, 2006. Once that occurs, he operations of the IT Department are proposed to relocate. to the school division space, as approaed by the Board in December, 2005. She advised that the additional space previously occupied by the Department of Economic Development is currently being. used .for MUMS training, .which should cease in the July/August, :2006 timeframe. He .advised. that subject to the Board's approval, those vacated areas could be .committed to the Department ° of Social Services. Supervisor Bradshaw expressed concern- with a lack of confidentiality due to the number of employees that must work in the same office; .the environment and conditions those employees work in; and, how the County is servicing the. citizens coming- in for assistance. He advised that he has been a strong :advocate of lobbying the state to build a new Social. Services building, and while progress has been made in that :area, it is a long-term solution.- Supervisor Clark stated that the Department of Social Services was supposed to have had top priority when that space was vacated by the Departments of .Economic Development and Public Works. He stated that the Board has an obligation. to advise Ms. Clark at this .time that the. 1 I 1 1 1 S B~~K ~~ r; rc V Department of Social Services can lease the space vacated by the Department. of Economic Development and Public Works on August _15,.2006, and that MUNIS be relocated to another location. John Catron, Director of Social Services, stated that the lack of space in the Department of Social .Services has. worsened since the Social Services Board Chair corresponded with the County Administrator. He stated another employee has. to be moved into the file room, the conference room is now being used for citizens who come in, and .there is no space for children visiting their parents or interview space. He stated that staff is considering the possibility- of renting space in the community; however, there is no funding available for that.purpose. Chairman Wright moved that the'Social Services. Department will be able to occupy the space currently being utilized by IT Department and the area formerly used by Economic .Development in the Human Resources. Building by August 15, 2006. If the space is not available on that date, then staff is directed to take the necessary action to have a trailer available for Social Services'. use on-site.. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. s Supervisor Clark recognized Tracy V1!. Pierce and Tamara B. Arthur as the Isle of Wight County Public Safety Dispatchers of the Year for 2005. Supervisor Clark moved that the Board adopt the following Resolution: RESOLUTION TO PROCLAIM TRACY W. PIERCE AND TAMARA B. ARTHUR AS THE ISLE OF WIGHT. COUNTY PUBLIC SAFETY DISPATCHERS OF THE YEAR FOR 2005. .WHEREAS, Dispatchers Tamara B. Arthur and Tracy W. Pierce are dedicated Public Safety employees serving the citizens of Isle of Wight County daily by answering their calls for law enforcement, fire and emergency medical services and by dispatching,the appropriate assistance as quickly as possible; and, WHEREAS, Dispatchers Arthur and Pierce are highly skilled, always professional, dedicated and hard working; and, d WHEREAS, Dispatchers Arthur and Pierce have. been nominated by their peers as the Isle of Wight County Public Safety Telecommunicator of the Year for providing team building, training and support skills; and, 3 i I e so~K 24„~= 4 WHEREAS, Dispatchers Arthur and Pierce have earned the admiration, recognition and .support of their Supervisors and peers. and deserve recognition by the citizens of Isle of Wight County for their exceptional .compassion, professionalism and skills; and, WHEREAS, the County of Isle. of Wight honors and .recognizes Emergency Communications employees Tamara B. Arthur and Tracy W. Pierce as the Isle of Wight County Public Safety. Dispatchers of the Year. for 2005 for their vital contributions to the. safety and well being of our citizens. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of supervisors of the County of Isle of Wight, Virginia that Tamara B. Arthur and Tracy W. Pierce, be proclaimed as Isle of Wight County Public Safety Telecommunicators of 2005 and urge all citizens to take note of this special honor. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to do all things necessary to give this resolution effect... The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy. and Wright voting, in .favor of _the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Supervisor Clark- further moved that the Board adopt. the following Resolution: RESOLUTION TO PROCLAIM THE WEEK OF APRIL 09 THROUGH APRIL 15,.2006 AS ISLE OF WIGHT COUNTY PUBLIC SAFETY TELECOMMUNICATORS WEEK WHEREAS, dedicated Public Safety Telecommunicators daily serve the. citizens of Isle of Wight ;County by answering their calls for law enforcement, fire and emergency. medical services `and by dispatching the .appropriate assistance as quickly as possible; and, WHEREAS, professional Telecommunicators work to improve the emergency response. capabilities of communications system through their dedication, hard work, and participation in ongoing training and other programs; and, WHEREAS,. Public Safety Telecommunicators provide an essential service to all citizens and often work long hard hours without proper. recognition by our community; and, 4 1 I~ 1 1 WHEREAS, these professionals need and deserve the informed support of our community to continually maintain and improve the quality of Public Safety dispatching services; and, WHEREAS, the County of Isle of Wight has designated April 9' 2006 through. April 15, 2006: as a time to honor and recognize our Public Safety Telecommunicators and the vital contributions they ,make to the safety and well being of our citizens. NOW, THEREFORE, BE IT AND IT LS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the week of April 9-15, 2006, be proclaimed as Isle. of Wight County Public Safety Telecommunicators Week and urge .all citizens to take note of this special week and give due honor to our County's Public Safety Telecommunicators. BE IT FURTHER RESOLVED that. the County. Administrator of the - County of Isle of .Wight, Virginia is authorized to do all things. necessary to give this resolution effect.. :The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Patrick J. Small, Director of Economic Development, formally introduced Warren Raybould, Raybould Associates, the from selected to assist with the Route 17 Corridor Master Plan. ' Mr. Raybould briefed the Board regarding the scope of work and initial findings on the Route 17 Corridor Master Plan and Design Charette. Ms. Kimble David, project consultant, briefed the Board relative to the. Architectural Survey's most .significant finds and recommendations for the County and the Town of Windsor. She recommended that the Board pursue national register listing of the historic districts, that were found eligible, as well as additional surveys of other significant properties. Ms. Debbie Sivertson, Historic .Resources Manager, formally: introduced JoAnn Hall, `Administrator, Isle of Wight County Museum, who briefed the Board on the current activities and operations of the Museum. 11 With respect. to the matter of the Route 460 Realignment,. which was added under the Approval of the Agenda, Chairman Wright advised those present that there is another meeting scheduled for Monday, April 10, 2006 at 7:00 p.m. at-the Windsor High School He added that-the ultimate decision 5 1lc~~ 24 ~~~_ 6 of where the road is built will be up to VDOT, .and the. Board simply provided. a forum in which citizens couldvoice their concerns. Supervisor Clark added that while .the Board will continue to represent the citizens ..and allow them the opportunity to provide their input, the designated state-road. builder is VDOT, and this is ultimately a VDOT project. Supervisor Bradshaw stated the original intent. of, the. Board was to receive comments and concerns from citizens with respect to the proposed alignment of Route 460;. however, VDOT did not participate in .the meetings, nor explain the- process, as formally requested. by the Board. He stated that he .had anticipated. that citizens would be informed on .how this. alignment would affect. them. and that the voices of the people would be heard.. He .encouraged citizens to put their concerns in writing and advise the County's members of the General Assembly of their concerns. Supervisor Ivy recognized staff for organizing and holding the meetings and for doing their part to communicate with VDOT on this issue.. Chairman Wright moved that the Board direct staff to correspond with VDOT and include the letter that the Town of Windsor has submitted with consideration of going to the outside boundaries of its corporate limits and missing the J.C. Griffin farm and return to the original dine that VDOT has on Highway 258. The motion was adopted by a vote. of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in .favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. // County Attorney Stroman requested a closed meeting pursuant to Section 2.2-371 l.A.l of the Freedom of Information. Act to discuss a personnel matter having. to do with the assignment, appointment, promotion, performance, demotion, disciplining, a resignation of specific public officers or appointees. 1 Supervisor Bradshaw .moved that the Board enter the closed. meeting for-the reason stated by the County Attorney. The motion. was adapted by a vote of (4-0) with .Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion;. and, no Supervisors .voting against the motion; and, Supervisor Brown absent for the vote. Supervisor Bradshaw moved that the Board return. to open session. The. motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Iuy and Wright voting in favor of the motion; no Supervisors voting .against the motion; and, Supervisor Brown absent for the vote. '6 1 1 i Supervisor Ivy moved that theBoard adopt the following Resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors-has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance .with the. provisions of the Wirginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712.D of the Code: of Virginia requires a certification by this Board of Supervisors that- such closed. meeting was conducted in conformity with Virginia law; NOW, THEREFORE., BE IT RESOLVED that the Board of Supervisors hereby certifies that, to -the best of each member's knowledge,: (i) only public business .matters lawfully exempted from open meeting .requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were. idenified in .the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES:. Bradshaw, Clark, Ivy and Wright _ NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: Brown The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in .favor of the motion; no Supervisors .voting against the motion; and, Supervisor Brown absent for the vote. // Chairman Wright indicated the Consent Agenda included the following .items: A. Volunteer Recognition Week Resolution to Designate .April 23-29, 2006. as Volunteer Recognition Week B. National County Government Week Resolution to Recognize National. County Government Week 7 C. County. Supplements for Sheriff s Office :Resolution to Appropriate Funds .from the Unappropriated..: Fund Balance for. a Salary Stipend for Uniformed Officers Resolution to Appropriate Funds from the Unappropriated Fund Balancefor a.Salary Stipend for the Sheriff a D. Additional Sheriff s Department Vehicles Resolution. to Appropriate Funds from the Unappropriated Fund balance for Additional Sheriff's Department Vehicles E. Pesticide Container Recycling Program Resolution to Accept -and Appropriate $1.,875 from the Commonwealth of Virginia Department of Agriculture- and Consumer Services F. School Board Request -Transfer Capital Project Funds G. Acceptance and Appropriation of Grant Funds -Department of Social Services Resolution to Accept and Appropriate State and Federal Grant Funds for the Department of Social :Services H. DEQ/Public Notice dated March 20, 2006 I. Planning Commission 2005 Annual Report J. Resolution for Acceptance of Streets into the State Secondary Road System, Eagle Harbor Subdivision, Tract 2, Phases 2, 3 and SA K. March 2, 2006 Regular Meeting Minutes .Supervisor Bradshaw moved in addition to Item (C) being removed under Approval of the Agenda, that Items (F) and (I) also be removed, and the remaining items on the Consent Agenda be adopted. The motion was adopted by a vote of (4-0) witfi Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, . Supervisor Brown absent for the vote, Regarding Item (C), a Resolution to Appropriate Funds from. the Unappropriated Fund Balance .for a Salary Stipend :for Uniformed Officers and a Resolution. to Appropriate Funds from the Unappropriated.' Fund ...Balance. for a Salary. Stipend for the :Sheriff, Supervisor Ivy moved that the 8 1 1 I~ r ~~4~ ~~ ;rye 9 Board adopt the amended Resolutions which reflect an effective date of April 1, 2006. The. motion was adopted by a vote. of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no .Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Regarding Item (F), School Board Request -Transfer Capital .Project Funds, Supervisor Bradshaw moved that the Board approve Item (F) and direct staff to pay off the Windsor High School Field House debt with funds from the Capital Budget. The motion was defeated by a vote of (1-3) with Supervisor Bradshaw voting in favor of the motion; Supervisors Clark, Ivy and Wright voting against the motion; and, Supervisor Brown absent for the. vote. Supervisor Ivy moved' the Board approve .the transfer of the capital funds within the accounts, as requested in this recommendation. The motion was adopted by a vote of (3-1) with Supervisors Clark, Ivy and Wright voting in favor of the motion; Supervisor Bradshaw voting against the. motion; and, Supervisor Brown absent for the vote. . Regarding Item (I), Planning Commission 2005 .Annual .Report: Supervisor Bradshaw moved that the Board accept the Planning Commission 2005- Annual Report.. The motion was adopted by a vote of (4-0) with Supervisors, Bradshaw,- Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the. motion; and, Supervisor Brown absent for the vote. // Chairman Wright called for Regional Reports. With respect to the Hampton Roads Partnership, Chairman Wright reported that efforts are underway relative to a "United Walk" proposed for September 1 1, 2006 in remembrance. of the 9-11 tragedy. He .noted additional information will be forthcoming. Chairman Wright reported that. the Mayors and Chairs have hired a consultant relative to the BRAG Commission. Chairman Wright noted a meeting is scheduled next week for the Western Tidewater Regional Jail Authority. . Supervisor Bradshaw reported that the Hampton Roads Economic Development Alliance Executive Board had a called meeting this month for the purpose of receiving a presentation ..from the Fralnklin/Southampton Alliance..: He advised that a motion was adopted :for. Franklin and Southampton County to join the .Alliance as two (2) governmental! entities, 9 . ~ , P and .they are now part of the Hampton .Roads Economic Development Alliance. With respect to .the Hampton Roads Planning District Commission, County. Administrator Casket' advised that he had previously mailed information on the Rural Transportation Study that had been conducted. Supervisor Clark. requested County Administrator Casket' to contact Art Collins, Executive .Director, HRPDA, and suggest that the region's local delegates be invited to attend a meeting of the Hampton. Roads Planning. District Commission to discuss regional transportationglans and issues. Supervisor Bradshaw moved -that the Board direct staff to send a letter of appreciation to Delegates Quayle, Barlow and Tyler, ..and Senator Lucas thanking- them for their efforts on behalf of the County with respect to transportation legislation. The motion was adopted by a vote of ~4-0) with Supervisors. Bradshaw, Clark, Ivy .and Wright: voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Chairman Wright. formally recognized Rufus Tyler, a member of the Sussex County Board of Supervisors and .Executive Director of The Improvement Association. // Chairman Wright called for Transportation Matters. Teresa Johnson of Carrollton noted her approval of the Route 1 ? .Corridor Study effort, // Chairman Wright called for Citizen's Comments. Herb DeGroft of Mill Swamp Road thanked the Board for the funds allocated to the School. Board. He recommended that the Board continue its. efforts. to combine certain services between the school administration and the County. /I .Chairman Wright. called for the County Attorney's report.. _ County Attorney Stroman presented a Fire and Emergency Medical Services Mutual Aid Agreement between the Board of Supervisors and the Southampton County Board of Supervisors for coordinated fire and emergency medical services which has been approved as to form by him and 10 ~~ I~ 1 which. he recommends that. the Board authorize the Chairman to execute on behalf of the Board. Supervisor. Bradshaw moved that the Board authorize the Chairman. to execute the Mutual Aid Agreement for Fire -and Emergency Medical Services with the Southampton County Board of Supervisors on behalf of the Board. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright. voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. County Attorney Stroman presented a Community Camp Agreement in connection with. the Parks and Recreation Department which he recommends as to form and that the Board authorize the Chairman to execute on behalf of .the Board. Supervisor Ivy moved that the Board authorize the Chairman to execute the Community Camp Agreement with Eurotech International Soccer on behalf of the Board. The motion was adopted by a vote of (4-0) .with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the moton- no Supervisors voting against the motion; and Supervisor Brown absent for the vote. County Attorney Stroman presented a revised Ordinance. Regulating. Coin Machine Operators reflecting a change. that the. exemption for the vending machine relates to the license tax and not to the gross. receipts tax for the Board's consideration. He requested -the Board's authorization to advertise the proposed Ordinance for public hearing at the Board's. May 1$, 2006. meeting. Supervisor Clark moved that the Board authorize the County Attorney to advertise. for public hearing at .the. Board's May 18, 2006 meeting the proposed amendment to the Isle of Wight County License Ordinance regulating coin machine operators reflecting a change that the exemption for the. vending machine relates to he license tax and not to the gross receipts tax. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw,. Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and Supervisor Brown absent for the vote.- County Attorney Stroman presented a Deed of Easement of right-of- way for ingress and egress in connection with Johnson Development which provides access across the newly. acquired .property. and to .also ensure that when that road. is ready to be taken into the state system that Johnson Development will deed. that property to the- Board of Supervisors. He recommended that the Board authorize the Chairman to execute the Deed on behalf of the Board. f Supervisor Clark moved that the Board authorize the .Chairman to .execute the.. Deed ofEasement ofright-of--way for ingress and egress with Isle 11 R 9, s eoeK ~~ ,,. ~.~ of Wight Industrial Properties,. LLC on behalfof the Board. The motion. was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and. Wright voting in favor of the motion; no Supervisors voting against the rnotian; and Supervisor Brown absent for the vote. .:.County Attorney Stroman presented the. matter of the utility easement with Isle of Wight Industrial Properties, LLC to provide for the standard utility easement which he has approved as to form and recommends that the. Board authorize the Chairman to execute on behalf of the Board. Supervisor Bradshaw moved that the Board authorize the Chairman to execute the Utility Easement with Isle of Wight Industrial Properties, LLC on behalf of .the Board.- The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright_voting in favor of the motion; no Supervisors voting against the motion; and Supervisor Brown absent for the vote. County Attorney Stroman presented an agreement for the Operational .Medical Director, Dr. Stephen Strip, who serves without .charge, and which he recommends the Board authorize the Chairman to execute on behalf of the .Board. Supervisor Ivy moved that the Board authorize the Chairman to execute the Agreement .for Operational Medical Director with Dr. Stephen Skrip on behalf of the Board. The motion was adopted by a .vote of (4-0) with. Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. County Attorney Stroman presented a proposed License Agreement with Betty Hanlon for the use of the County seal, which was added under. Approval of the Agenda. He advised that Ms. Hanlon did acquire a copyright to the seal When the seal was chosen, there was no transfer of those rights to the Board. Supervisor Ivy moved that the Board authorize the Chairman, on behalf of the Board, to enter into the License Agreement with ,Betty .Hanlon that allows the County to use and protect the seal. The motion was adopted by a vote of {4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the.. motion; no Supervisors voting against the .motion; and, Supervisor Brown absent far the vote. County Attorney Stroman advised that he had thirteen (13) matters for discussion. with the Board later in closed meeting, H 12 1 1 1 1 1 Chairman .Wright reminded the Board that the .item under the Community" Development Report entitled a Resolution to Appropriate Funds -from the Unappropriated Fund Balance for the Abatement of Properly Code Violations at 23274 Kings. Cove Way was moved to following the Closed Meeting under. Approval of the Agenda. // Chairman Wright called for the Parks and Recreation Report; Alan S. Nogiec, Director of Parks and Recreation, noted. that boats,. particularly wooden boats, require a considerable amount of maintenance and that. heaters are needed in the wintertime so that the motors on the boats do not freeze. He stated that Tyler's Beach has afenced-in area which allows the boat owners to work on their boats, but the power meters that were there - have been removed due to safety reasons. Staff is suggesting that electrical service be restored in a similar fashion as was done at the fairgrounds via a panel with mounted receptacles .that could be locked. He stated staff is .proposing that the user be responsible for the electrical bill which would be paid up-front and in six-month increments.. He stated that. to accomplish this would require an initial cost of approximately $1:5,000. Supervisor Clark moved that the Board direct staff to proceed with the installation of a 400 amp electric service adjacent to the Tyler's Beach Boat dock located on .the southern- side of the harbor and in the vicinity of the .designated commercial work area, and to install a' 200 amp electric service adjacent to the docks .located on the north side of the harbor, at a proposed cost of $15,000: The funds are to be taken from. the Capital Contingency Account. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion;.. no Supervisors voting against the motion; and, Supervisor Brown absent for the vote..: // Chairman Wright called for the Public Utilities report. E. Wayne .Rountree, P.E., Assistant County Administrator, pursuant to the Board's direction at its March 16, 2006 meeting, presented an estimate of options and casts relative to separating the County's water system from the Town of Windsor's water system, and to separate the County's. water system from the City of Franklin's water system. He stated with respect to the Town of Windsor, the .County could either install a well system with .reverse osmosis-type treatment at a cost of approximately $I.7 million or extend the Western Tidewater Water Authority system from the City of Suffolk to where the County's system ends at an approximate cost of 25%, or $I.S million far the County and Suffolk paying the remaining 75% of the cost. He stated with respect to the City of Franklin system,. the County would need to install the 13 a 80Q~ 24 ;„ar ~,4 wells and treatment system.: He advised that the County's permit with the Department of Environmental Quality (DEQ) will expire next year, and the probability of obtaining another permit from DEQ is unlikely.. He stated the County must show positive progress in the next year or the permit would be revoked. He advised in order for staff to proceed, the Board. needs to authorize a preliminary engineering report so that the costs can be refined.. Supervisor Clark moved that the Board direct staff to bring a proposal back to the Board at its April 18, 2006 meeting relative to the steps that need to betaken in order to show progress on the permit, to include what actions have to be taken, what money has to be spent; what good faith efforts need to be shown in order. to not .lose the. County's permit with the. Department of Environmental Quality, and an updated cost for reverse osmosis. The trxotion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright. voting in favor of the motion;. no Supervisors voting against .the motion; and, Supervisor Brown absent for the vote. Supervisor.. Bradshaw requested Assistant County Administrator Rountree to meet with Mr. Gibson of International Paper to further discuss International Paper's request to the. County for water and wastewater disposal. i/ Chairman Wright called for the Economic Development report. Judy'. H. Winslow, Tourism Director, requested the Board's authorization for a revision to the Board of Supervisors' Strategic Plan as it relates to tourism. Supervisor Bradshaw moved that the Board approve the revised Strategic Plan, as recommended. The motion was adopted by a vote of {4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Patrick J, Small, Director of Economic Development,, requested. the Board approve and .authorize the Chairman to sign on behalf of he Board an agreement with Dan Turnage relative to the purchase of a billboard on Route 17. He distributed an agreement with Southern States of Tidewater for the purchase of a billboard on Route 460 and requested that the Board approve and authorize the Chairman to sign it on behalf of the Board. County Attorney Stroman advised that these .agreements with the owners of these properties are for future use of their property after all the contractrights of the. billboard companies. have expired. 14 1 1 1 1 '1 r Supervisor. Bradshaw moved that the Board approve: and .authorize the Chairman to sign the Agreement with Dan Turnage, as presented.. The. motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy:. and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Supervisor Bradshaw moved that. the Board approve and authorize the Chairman to ign the Agreement with. Southern States of Tidewater, as .presented.. The motion was adopted by a vote of (4-0) with :Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, .Supervisor Brown absent for the vote... !/ Chairman Wright called for the County Administrator's report. Rufus Tyler, Executive Director, The- Improvement Association, requested that the Board favorably consider a Resolution to Authorize Submission of a Homeless. Intervention Program Grant Application. Supervisor Bradshaw moved the Board adopt the following Resolution, as presented: RESOLUTION TO AUTHORIZE SUBMISSION OF A HOMELESS INTERVENTION PROGRAM GRANT APPLICATION WHEREAS, the Commonwealth of Virginia Department of Housing and Community Development has issued a request for .applications o be submitted for funding via the. Homeless Intervention Program; and, WHEREAS, assistance is needed to effectively and adequately address the housing needs of low-income and homeless persons. served .within the service areas of the Cities of Emporia, and .Franklin and the Counties of Greensville, Isle of Wight, Southampton, Surry, and Sussex; and, WHEREAS, a Homeless. Intervention Prevention application for a -grant under-this program has been prepared; and, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia authorizes The Improvement Association to apply for and accept grants funds on its behalf from the Virginia Department of Housing and Community Development for the Homeless Intervention Program. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. 15 i a 80QN 24:r"' ~U County Administrator Casket' presented a Resolution of Friendship and Good Will. for the Board's consideration. He noted a presentation resolution will be presented to the Isle of Wight, England Council during. the Board's upcoming visit. Supervisor Clark moved the Board adopt the following Resolution: Resolution of Friendship and Good Will. WHEREAS, the County. of Isle of Wight, Virginia, originally known as Warrosquoyake, was formed in the year 1634 as one of the eight shires by the :General Assembly of the Colony of Virginia; and, WHEREAS, the County of Isle of Wight, Virginia was settled by many. individuals. from and who ultimately named the County for the Isle of Wight. of the United Kingdom; and, WHEREAS, numerous personal, professional and governmental relationships have been established, and continue between individuals and groups in both localities; and, WHEREAS, it is the expressed intent of both Counties . to strengthen these relationships and to formalize them and make them permanent, and to promote exchanges between the citizens of both localities; and, WHEREAS, the .Isle of Wight County Board of Supervisors formally extends to the Isle of Wight Council a-n invitation to visit the Commonwealth of Virginia and Isle of Wight County, Virginia, during the 2007 festivities relative. to the 400`h year celebration of .America's. first permanent English settlement at Jamestown. NOW, THEREFORE, BE IT AND IT IS RESOLVED that the Board of Supervisors of Isle of Wight County, Virginia expresses its intent and affirmation to maintain and expand its continuing friendship with its partner community, the County of Isle of Wight in the United Kingdom of Great Britain. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, :..Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Donald T. Robertson, .Director of Information Services and. Legislative Affairs, briefed the Board on the status of the reconvened General. Assembly ` Session. He advised that the Senate is introducing a new plan which attempts to reduce the overall budget funding .amount. He stated discussion is .also taking place -that would create a regional authority to exact tolls on new andlor improved highways in Hampton Roads. He advised that the House of l6 1 1 Pn^K ~4 __ ~.~ Delegates is at an impasse, and the two (2) Delegates who represent. the County are supportive of the Senate and the Governor's proposals. /i Chairman Wright called for.Appointments.: Supervisor Bradshaw moved that the Board appoint Ben Rideout to serve on the. Beautification Committee .replacing Michael Uzzle and representing the Carrsville District. The motion was adopted by a'vote of (4- 0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting. against the motion; and, Supervisor Brown absent for the vote. ~~ Supervisor Bradshaw moved that the Board take aten-minutes recess. The motion ..was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in -favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent forthe vote. Supervisor Bradshaw moved that the Board return to open meeting.. The motion was adopted by a .vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of .the motion; no Supervisors voting against the motion; and, Supervisor. Brown absent for the vote. // Chairman Wright called for OId Business. Chairman Wright shared with the Board a letter received from Louise Theberge, Chairman of the Gloucester County Board of .Supervisors, expressing appreciation to the Carrollton Volunteer Fire Department for its assistance in responding to the recent bush fires in Gloucester. He requested hat County Administrator Caskey forward a copy of the: letter to the Carrollton Volunteer Fire Department. With .respect to the FY 06-07' proposed Budget, Liesl R. DeVary, Director of Budget and Finance,. was directed to respond to the following: in anticipation of the public hearing. set for April 18, 2006 on the FY 06-07' Operating and Capital Budget: With respect to the GIS Coordinator position, the Board noted its concurrence. .With respect to the Sheriffls Budget, the Board concurred that level .funding future Sheriffs budget was agreed upon and is the direction ` provided. to the Director by the Board.. 17 ., rs aoo~ 24 '~~ 18 With respect to the Grants. Writer position, Supervisor Ivy moved that the Board direct staff to provide the Board with a report two (2) times per year illustrating what the Grants Writer position has produced in the way of grants for the various departments. The motion was adopted by a vote. of (4- 0) with. Supervisors Bradshaw, Clark, Ivy and Wright .voting in favor of the motion; no Supervisors voting against the motion; and,. Supervisor Brown absent for the vote... With respect to a request by the Judy A. Wells, Treasurer, to increase a position from part-time to full-time, Supervisor Clark noted he was not in favor. of the Treasurer .keeping apart-time position for peak seasons only; however, he .was in favor of the request to .increase-the part-time position t© full-time this -year, and he requested the Treasurer to come back to the Board if she finds that her Department is running behind. Supervisor Bradshaw requested the Treasurer provide to him with the number of employees in her office as compared to other localities. With respect to the implementation of a County Engineering Division, Supervisor. Clark requested staff be prepared to address part-time going to full-time.. Supervisors Bradshaw and Clark spoke in favor. of adding an enforcement position to address CBLAD issues. Supervisor Clark noted the need for Subdivision Planner and Transportation Planner positions at this .time. Supervisor Bradshaw requested that Assistant County Administrator Rountree return to the Board with a revision to his plan following the public .hearing. Supervisor Clark requested staff to prepare an amended budget resolution following the public hearing. With respect to the Blackwater Regional Library. Board, Chairman Wright informed the Board that the Library .Board is being responsive to its request for representation on the Regional Library Board. With respect to Fire/Rescue, Supervisor Ivy directed staff to review the Fire/Rescue Training Coordinator position that was removed from the budget after going through the process. With respect to the Public Works Boom Truck Operator position, the Board :agreed to fund a dedicated boom truck operator.. ..With respect to the Custodial positions, the Board agreed to fund the six (6) existing custodial positions from part-time to :full-time. With respect. to the Department of Economic Development, Supervisor Bradshaw stated if the Economic Development Department runs short of funds for publication advertisements during the year, he wants the Director to address it with staff. 18 1 I~ 1 1 e coeK ~4 ~ 19 Supervisor. Bradshaw requested that the Director: of Budget and Finance provide the Board with a recap of the new positions requested and .where they areproposed to be housed. // Chairman Wright called for New Business. There were no new business items offered for discussion by the Board. /1 County Attorney Stroman requested a Closed Meeting pursuant to Section 2.2-3711.A.7 of the Freedom of Information. Act to receive legal advice with respect to a potential amendment to .the County tax code; under Section 2.2-371 I .A.7 to receive legal advice concerning existing litigation. in the County versus Millhouse; under Section. 2.2-3711.A.7 to .receive legal advice concerning a potential amendment to the Isle of Wight County Code concerning regulating open burning; under Section 2.2-3711.A.7 to receive legal advice concerning the payment of proffers by the Towns; under Section 2.2-3711.A.3 concerning. the acquisition.. of private property for a public purpose; under Section 2.2-3711.A.7 to .receive legal. advice concerning probable litigation; under .Section 2.2-37I l .A.7 to receive. legal .advice ' concerning actual litigation involving violations of the County's -Zoning Ordinance.; under Section 2.2-3711.A.1 to consider two (2) personnel matters " related to the performance of County staff; under Section 2.2-3711.A.7 to receive legal advice concerning the possible settlement of actual litigation involving Smithfield Landing and Pack Family, L.P.; under, Section 2.2- 3711.A.7 to receive legal advice on probable litigation; under Section 2.2- 371 l.A.l concerning two (2} personnel matters; under Section 2.2-3771.A.7 to .receive. legal advice regarding actual litigation involving The Tidewater Inn; and, under Section 2.2-3711.A.1 concerning two (2) personnel matters. Supervisor .Clark moved the Board enter the Closed Meeting for the reasons stated by the County Attorney. The motion was adopted by a vote. of (4-0) with Supervisors Bradshaw, .Clark, Ivyand Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor-Brown absent for the vote. Supervisor Ivy moved the- Board return to open session. The motion was adopted by a vote of (4-0) .with .Supervisors Bradshaw, Clark, Ivy and Wright voting . in favor of the motion; no SupErvisors voting against. the motion; and, Supervisor Brown absent for the vote. Supervisor Bradshaw moved the Board adopt the following Resolution: CERTIFICATION OF CLOSED MEETING 19 ea~~ 24 =~:~ ~0 WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant. to an affirmative recorded vote and in accordance with the .provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712.D of the Cods of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted_in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that,. to the best of each member's knowledge, (i) only public business matters. lawfully exempted from open meeting requirements by. Virginia law were discussed in the closed- meeting to which this certification resolution applies, and (ii) only such publicbusiness matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. . VOTE AYES: Bradshaw, Clark, Ivy and Wright - NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: Brown Supervisor Ivy moved that the Board authorize the County Attorney and Chairman proceed with the settlement with Smithfield Landing Company/Pack Company Limited Partnership.. The motion was adopted by a vote of (4-0) with Supervisors. Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. Supervisor Bradshaw moved that the Board authorize the Chairman to sign. a Memorandum of Understanding between the Board and the Town of Windsor upon the approval and recommendation of the County Attorney, and 'that. the Chairman be authorized to send a letter to,Mayor Crocker stating. this is based on the Town's recommendation to .the Board relative to the Memorandum of Understanding that has been developed and approved. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and.. Wright voting in favor of the motion;. no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. County Attorney Stroman presented_a draft Emergency Open Burning Ordinance for the Board's consideration which would provide that a violation would be a Class 4 Misdemeanor. He recommended the .Board adopt the Ordinance with an amendment that it would be effective for sixty (60) days. 20 1 1 I~ 1 eooK 24 ~~::~ 21 Supervisor Ivy moved the Board approve the draft Emergency Open Burning Ordinance, as amended to reflect that it will be effective for sixty (60) days. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting. in favor of the motion; no Supervisors voting against the motion; and,-Supervisor Brown absent for the vote. Supervisor Bradshaw moved the ..Board direct the County Administrator and County Attorney to review neighboring localities with respect to a Code of Ethics and come back with a recommendation, to include how many localities have a Code of Ethics,-a Mission Statement, and a copy of the Strategic Plan, for the Board to consider. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting- in favor of the motion; no Supervisors voting against. the motion;. and, Supervisor Brown absent for the vote. Supervisor Clark encouraged staff to attend. any- upcoming conferences related to emergency preparedness. Supervisor Tvy moved. that the Board direct staff to develop and distribute, as soon as possible to the citizens of the County, a handout similar to the pocket guides distributed by Fairfax and Arlington Counties relative to a checklist of items specific to the County that citizens should have on-hand for the first 72 hours .following a disaster. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion;. no Supervisors voting against the motion; and, Supervisor Brown absent for the vote. // Supervisor Bradshaw.. moved the Board adjourn at 9:20 p.m. The motion was adopted by a vote of (4-0) with Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the vote ~,,- ~ ,, homas J. rig I, irman W. Doug skey, Cle f 7 21 .. ~ (I~ ~ -