04-12-2018 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE ON THURSDAY, THE TWELFTH DAY OF APRIL IN THE YEAR TWO
THOUSAND AND EIGHTEEN
PRESENT:
Rudolph Jefferson, Chairman, Hardy District
William M. McCarty, Vice -Chairman, Newport District
Don G. Rosie, ll, Carrsville District
Joel C. Acree, Windsor District
Richard L. Grice,-Smithfield District
ALSO IN ATTENDANCE:
Mark C. Popovich, County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Wendy Hu, Director of Budget & Finance
Don Jennings, Director of Utility Services
Carey Mills Storm, Clerk
CALL TO ORDER
Chairman Jefferson called the work session of the Board of Supervisors to order at
6:00 p.m.
Supervisor Acree delivered the invocation and led the Pledge of Allegiance to the
American Flag.
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Chairman Jefferson addressed remarks made at the Board's work session of April
4, 2018 commenting that he failed to recognize what was received as a personal
attack on a staff member. He acknowledged that it is the Chairman's
responsibility to ensure that Board comments are constructive and contain no
personal attacks on staff or other Board members; to keep discussions germane
to the subject; that any points of clarification should be limited to questions only;
and, any such comments should be ruled out of order. He stated that the Board
believes in its bylaws and the County's policies and pledges to honor and obey its
policies from this day forward. He concluded with advising that a closed meeting
will follow the work session and all questions by the Board can be presented at
that time.
County Administrator Keaton reported that the information requested by the
Board is currently being gathered by staff and that the Chief of Emergency
Management is working with the volunteers relative to job descriptions. He
advised staff is prepared to provide a presentation to the Board at its August 2,
2018 meeting although this will be dependent on how the volunteers proceed
with their approval process of the standards. He asked that the Board contact him
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in his capacity as County Administrator regarding any questions related to travel
and personnel within County departments.
County Administrator Keaton responded to questions regarding the collection of
taxes owed; provided information on what is contained in "other recovered costs;
addressed debt service from the Town of Smithfield for the Health Department
building; advised against reflecting revenue funds for potential land sales in 2015;
and, explained approved carry overs.
County Administrator Keaton was requested to report back to the Board
regarding the numberof subscriptions, dues and associations within County
departments, to include any benefits gained from them.
County Administrator Keaton responded to questions regarding FICA and
Medicare benefits, Professional fees and a decrease in operating expenses.
County Administrator Keaton was requested to research and report back to the
Board regarding the number of Board members who carry insurance through the
County.
County Administrator Keaton was requested to provide updated information to
the Board regarding staff for a three-year period.
Questions regarding line items contained in the County Attorney's office, the
Registrar's office, the Commonwealth Attorney's office, the Sheriff's Department,
Emergency Services, Fire & Rescue, Inspections, Animal Control, Public Works,
Parks & Recreation, the Blackwater Library, the Economic Development
Department, the Farmers , Market, Cooperative Extension Service, Non-
Departmental, Debt Service, Other Public Contributions and Public Utilities were
posed and responded to by staff.
The Board took a recess and upon returning went into a closed meeting for the
following matter identified for discussion by County Attorney Popovich:
Pursuant to Section 2.2-3711(A)(7) of the Code of Virginia concerning regarding
consultation with legal counsel and grievance by staff member pertaining to
probable litigation where such consultation or briefing in open meeting would
adversely affect the litigating posture of the public body.
Upon motion of Supervisor McCarty and all voting in favor, the Board entered the
closed meeting for the reasons stated by County Attorney Popovich.
Upon motion of Supervisor McCarty and all voting in favor, the Board reconvened
into open meeting.
County Attorney Popovich reminded the Board that in accordance with Section 2-
10(G) of the Board's Rules & Procedure, all those who participated in the closed
meeting are reminded that all matters discussed in closed meeting are to remain
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confidential, as provided under the Virginia Freedom of Information Act, and that
such matters as were discussed in closed meeting should not be acted upon or
discussed in public by any participant unless and until a public, formal action of
the Board of Supervisors is taken on that particular subject matter.
Upon motion of Supervisor McCarty, the following Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant town affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2=3712(D) of the Code of Virginia requires a certification by
this Board of Supervisors that such closed meeting was conducted in conformity
with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Rosie, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: Q
ADJOURNMENT
At 10:15 p.m., Chairman Jefferson declared the work session adjourned.
Rudolp6 Jefferson, Chairman
C rey ills StCorm, Clerk