04-04-2018 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE ON WEDNESDAY, THE FOURTH DAY OF APRIL IN THE YEAR TWO
THOUSAND AND EIGHTEEN
PRESENT:
Rudolph Jefferson, Chairman, Hardy District
William M. McCarty, Vice -Chairman, Newport District
Don G. Rosie, ll, Carrsville District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
ALSO IN ATTENDANCE:
Mark C. Popovich, County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman Jefferson called the Board of Supervisors' work session to order at 6:00
p.m. and welcomed all present.
Supervisor Rosie delivered the invocation and led the Pledge of Allegiance to the
American flag.
Betsy Hedrick, PB Mares, presented the results of the FY2017 annual audit of the
County's financial statements which revealed an unmodified (clean) opinion.
Wendy Hu, Director of Budget & Finance, presented the FY2017 audit financial
results.
County Administrator Keaton presented the County's proposed FY2018-19
Operating and Capital Budgets for discussion and direction by the Board.
County Administrator Keaton was requested to invite fire, EMS and Voluntary
association representatives, the County's Emergency Services Director and other
staff to the Board's Thursday, August 2, 2018 work session and that a complete
and comprehensive organizational outline which includes a chart of the entire
integrated organization with functional responsibilities, service areas and policy
protocol, facilities, equipment, training, stipends and other compensation as it
relates to staff and the allocation of funding to these and other related
operational activities be available for discussion.
The lack of standards for firefighters was discussed and it was noted that the Fire
& Rescue Association is currently working on developing such standards. The
development of such standards will ensure citizen and provider safety and allow
the Board to provide incentives for recruitment and retention of volunteers.
County Administrator Keaton advised that he will work with the Volunteers in
anticipation of consideration by the Board at its August 2, 2018 work session.
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County Administrator Keaton provided highlights of the County's proposed
FY2019 budget which contains no change in the real estate and personal property
tax rates and includes a decrease in the Machinery & Tools tax rate.
County Administrator Keaton apprised the Board of a proposed change in the way
in which the County currently budgets for equipment repairs for volunteer
organizations. It is being proposed that the County provide each organization
with an amount per vehicle for preventative maintenance and small repairs with
all other repairs over $250 being sent directly to the County for payment and any
remaining money set aside in a separate pot for all the departments.
A desire to hear from the volunteer organizations regarding their perspectives on
how this might work was communicated and it was recalled that the Carrollton
Volunteer Fire Department wanted to establish a credit relationship with the
larger vendors who do the more involved work related to accidents and
breakdowns.
County Administrator Keaton advised the Board that there is a $810,000 savings
this year in tipping fees and an additional $235,000 will be realized in generator
maintenance; that there is a $2.15 million increase in debt payments; and, a 2%
general wage increase with an additional 1% performance increase related to
staff compensation.
Richard Rudnicki, Assistant Director of Planning & Zoning, presented the
application of Francis P. Norsworthy for an amendment to a Conditional Planned
Development Mixed Use Zoning of approximately 70 acres of land to amend the
existing proffered conditions of the property, specifically a reduction in cash
proffers of just over $1 million and changes in the Proffer Statement regarding
sewer improvements to remove language specifying the location for the sewer
system and pump station as well as specific length and sizing for utility lines. He
advised that if approved, the currently approved cash proffer amount would be
reduced by $1,044,252 and would reduce total potential revenues the County
could receive at the time of development to be used for eligible capital projects.
Following discussion on the proposed location of the pump station, whether the
existing pump station could be upgraded and that any cost of upgrade would be
paid for by the developer and given to the County; the accuracy of school
enrollment and capacity numbers; that staff discuss with the developer the
Board's desire to implement a timeframe on the second building with regard to
he payment of proffers; the Board's concern with setting a precedent by delaying
proffer payments; and, a guarantee in the form of a Letter of Credit to ensure that
the County could collect its proffers in the event the developer does not pay the
proffers within a six-month timeframe.
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ADJOURNMENT
At 8:35 p.m., the meeting was adjourned on motion of Supervisor McCarty, which
was adopted by unanimous vote (5-0).
. .. .. ...... ig!�e ''
Rudolph Jefferson, Chairman
Carey ii rm.Clerk
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