02-02-2017 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM
OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON THURSDAY,
THE SECOND DAY OF FEBRUARY IN THE YEAR TWO THOUSAND
AND SEVENTEEN AT 6:00 P.M.
PRESENT: Rex W. Alphin, CarrsviIle District
Rudolph Jefferson, Hardy District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
ABSENT: William M. McCarty, Newport District
Also Attending: Mark C. Popovich, County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County
Administrator
Carey Mills Storm, Clerk
At 6:00 p.m., the Board's work session was called to order by Chairman
Alphin.
Supervisor Acree delivered the invocation.
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Due to the absence and interest of Supervisor McCarty with Item E, An
Ordinance to Amend and Reenact Chapter 11.2 of the Isle of Wight County
Code, same was removed from the agenda on motion of Supervisor Jefferson
which passed unanimously (4-0) with Supervisors Acree, Alphin, Grice and
Jefferson voting in favor of the motion; no Supervisors voting against the
motion; and, Supervisor McCarty absent from the meeting.
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In response to the termination of the MS4 permit, a PowerPoint presentation
was provided by Don Jennings, Director of Utility Systems, relative to the
creation of a Storm Water Advisory Committee which will be tasked with
reviewing storm water assets, the County's obligation to its owned properties
and strategic planning for the future.
Noting the importance of transparency, it was recommended that information
on the storm water program be shared on the County's website and integrated
into the Planning & Zoning and permitting processes.
It was the consensus of the Board that staff return to the Board with a formal
proposal for its feedback and consideration and that the Task Force consist of
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one member from each district,
representative.
two Board members and a staff
Jeff Terwilliger, Chief of Emergency Management, provided an overview of
the recommended methodology for the allocation and distribution of portable
radio and pager equipment for fire and EMS personnel.
Mr. Terwilliger was requested to provide the Board with copies of the
Barracker Study so that they might begin to familiarize themselves on what
apparatus might be needed for the County's individual fire and rescue
stations.
Inga Johnson, Administrative Assistant, Department of Emergency Services,
provided an overview of the County's current EMS billing practice
associated with medical transport services.
Options available for implementation of in-house EMS billing by the County
were discussed and included submittal of a Safe Harbor Program application
by the County to the Federal Government; collection from nonresidents for
private pay portion; and, a subscription program/EMS fee for County
residents.
Responsive to the suggestion of a nominal fee of $5 for a County
subscription program, Ms. Johnson offered to research if there is a specific
formula which must be followed under the Safe Harbor Program or if it is
possible for the County to set its own amount.
County Attorney Popovich offered to research whether the County has the
authority to charge a subscription program fee for EMS.
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Amy Ring, Director of Planning & Zoning, discussed cost saving measures
and associated timeline with the development of the new Comprehensive
Land Use Plan which is anticipated to result in a savings of $175,000.
A recommendation for a joint meeting of the Board, Planning Commission
and staff was offered by Supervisor Grice.
Supervisor Acree shared his desire to receive a copy of the timeline
associated with the Comprehensive Plan if developed by staff.
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Responsive to certain concerns expressed by staff, the Board was apprised by
County Attorney Popovich that it is not authorized to prohibit persons from
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bringing firearms or ammunition on County property.
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County Attorney Popovich requested a closed meeting pursuant to Section
2.2-3711(A)(1) of the Code of Virginia concerning a discussion regarding the
selection of candidates for the position of Director of Budget & Finance.
Supervisor Acree moved that the Board enter the closed meeting for the
reasons stated by County Attorney Popovich. The motion was adopted by a
vote of (4-0) with Supervisors Acree, Alphin, Grice and Jefferson voting in
favor of the motion; no Supervisors voting against the motion; and,
Supervisor McCarty absent from the meeting.
Supervisor Jefferson moved that the Board return to open meeting. The
motion was adopted by a vote of (4-0) with Supervisors Acree, Alphin, Grice
and Jefferson voting in favor of the motion; no Supervisors voting against the
motion; and, Supervisor McCarty absent from the meeting.
Supervisor Acree moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this
date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Acree, Alphin, Grice and Jefferson
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 1 (McCarty)
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At 8:30 p.m., Chairman Alphin declared the work session adjourned.
Car jMls S rm, Clerk
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Rex W. Alphin, Chairman