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03-07-2016 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE TRAINING ROOM OF THE ISLE OF WIGHT VOLUNTEER RESCUE SQUAD LOCATED AT 13080 GREAT SPRING ROAD ON MONDAY, THE SEVENTH DAY OF MARCH IN THE YEAR TWO THOUSAND AND SIXTEEN AT 1:00 P.M. PRESENT: Rex W. Alphin, Chairman Rudolph Jefferson, Vice -Chairman (Arrived at 1:05 p.m.) Joel C. Acree Richard L. Grice William M. McCarty Also Attending: Mark C. Popovich, County Attorney Sanford B. Wanner, Interim County Administrator Donald T. Robertson, Director of Information Resources and Legislative Affairs Michael W. Terry, Director of Budget & Finance Michael Coburn, Project Manager Mary Beth Johnson, Director of Human Resources Gerald H. Gwaltney, Commissioner of Revenue Judith C. Wells, Treasurer Carey Mills Storm, Clerk CALL TO ORDER The work session was called to order at 1:00 p.m. by Chairman Alphin, followed by a roll call vote conducted by the Clerk of the Board. WELCOMING REMARKS Interim County Administrator Wanner welcomed those present and indicated that the purpose of the work session is to improve communication and trust between the Board, County staff and the community. PROCUREMENT PROCESS Michael Coburn, Project Manager, provided an overview of the bidding process associated with the procurement of County services in relation to legal frameworks, role of a functional manager, evaluation of responses and processes by which goods and services are sought. BUDGET DEVELOPMENT PROCESS An overview of the County's budget development process was delivered by Michael W. Terry, Director of Budget & Finance, in the areas of guidance, revenue projections, expenditure requests, Capital Improvement Program financing and debt management. County and School Board plans of action 1 with regard to the recovery of the Davis Bacon payment from the Unassigned Fund Balance were also reviewed. Gerald H. Gwaltney, Commissioner of Revenue, explained the methodology utilized in developing forecasts in the categories of Major Local Revenues (Real Estate/Personal Property — Motor Vehicles/Car Tax Relief Percentage/Personal Property — Business Equipment/Machinery & Tools) and Minor Local Revenues (Public Service/Motor Vehicle License/Mobile HomesBoats-Airplanes), Excise Local Revenues (Business Licenses/Meals Tax/Lodging Tax) and Excise State Revenues (Sales & Use Tax/Consumer Utility Tax/Consumption Tax). Judith C. Wells, Treasurer, reviewed the Tax Levies and Collections Report prepared by her office and provided to the Board in its monthly agenda. Following a lunch break, Mary Beth Johnson, Director of Human Resources, provided an overview of that Department's recruitment, selection and compensation process as it relates to budgeted staff, the advertisement/selection/hiring process, the Classification and Compensation Plan and setting of salaries. Under the administration of employee benefits, the County's health/dental insurance, Virginia Retirement System and on-call pay initiative was reviewed, as well as the objectives of the County's personnel management system, organizational chart and team values. In conclusion, provisions of employment law and policy with respect to Federal and State laws and the County Personnel Policy were reviewed. The subject of unpaid legal fees by the Carrollton and Windsor Volunteer Fire Departments was discussed and the Board was informed that checks have been drawn pending release of the County Attorney upon submission of the necessary documentation from those departments in accordance with audit standards. ADJOURNMENT At 4:30 p.m., the work session was adjourned by Chairman Alphin. 2w�..,e Ref*. Alphin, C firman , OM&hny, N Carey NdIls St6m, Clerk 2