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01-04-2016 Organizational MeetingORGANIZATIONAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FOURTH DAY OF JANUARY IN THE YEAR TWO THOUSAND AND SIXTEEN IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE PRESENT: Rex W. Alphin, Carrsville District Rudolph Jefferson, Hardy District Joel C. Acree, Windsor District Richard L. Grice, Smithfield District William M. McCarty, Newport District Also Attending: Mark C. Popovich, County Attorney Donald T. Robertson, Acting County Administrator Carey Mills Storm, Clerk The Board's organizational meeting was called to order at 11:00 a.m. by Chairman Alphin. H Responsive to Acting County Administrator Robertson's call for nomination of the Chairman of the Board of Supervisors for 2016, Supervisor Grice moved that Supervisor Alphin be elected as Chairman of the Board for 2016. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Responsive to Chairman Alphin's called for nomination of the Vice - Chairman of the Board of Supervisors for 2016, Supervisor McCarty moved that Supervisor Acree be elected as Vice -Chairman of the Board for 2016. The motion was defeated by a vote of (2-3) with Supervisors Grice and McCarty voting in favor of the motion and Supervisors Acree, Alphin and Jefferson voting against the motion. Chairman Alphin moved that Supervisor Jefferson be elected as Vice - Chairman of the Board for 2016. The motion was adopted by a vote of (3-2) with Supervisors Acree, Jefferson and Alphin voting in favor of the motion and Supervisors Grice and McCarty voting against the motion. The appointment of the Clerk of the Board for 2016 was considered and Chairman Alphin moved that Carey Mills Storm be appointed as Clerk of the Board of Supervisors for 2016. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. The Board's 2016 meeting schedule was considered and Supervisor Jefferson moved that the following meeting schedule of the Board be adopted for 2016: 1 Thursday, January 21" 5:00 p.m. Thursday, February 18" 5:00 p.m. Thursday, March 17" 5:00 p.m. Thursday, April 21" 5:00 p.m. Thursday, May 19" 5:00 p.m. Thursdays, June 16" 5:00 p.m. Thursday, July 215 5:00 p.m. Thursday, August 18" 5:00 p.m. Thursday, September 15" 5:00 p.m. Thursday, October 20" 5:00 p.m. Thursday, November 17" 5:00 p.m. Thursday, December 15`" 5:00 p.m. Thursday, January 5, 2017 11:00 a.m. The above meetings will be conducted in the Robert C. Claud, Sr. Board Room. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. The By -Laws and Rules of Procedure of the Isle of Wight County Board of Supervisors were presented for consideration by County Attorney Popovich. Supervisor Grice moved, but withdrew his motion, that Section 4-1.A of the By -Laws and Rules of Procedure be amended to allow Citizens Comments to immediately follow Approval of the Agenda and before the Consent Agenda. Supervisor Jefferson moved that the By -Laws and Rules of Procedure be adopted. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Grice moved that Supervisors Jefferson and McCarty be appointed to a special committee charged with developing recommended changes to the By -Laws and Rules of Procedure for consideration by the full Board at its January 21, 2016 meeting. In the interim, the Board will operate under its current By -Laws and Rules of Procedure. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. U Under Approval of the Agenda, Supervisor Grice moved that the agenda be amended to add a Citizens Comments period and a closed meeting to discuss the potential appointment of an Interim County Administrator. The motion 2 was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Regarding the appointment of Board members to various boards/committees, Chairman Alphin advised the Board that he would be contacting them individually with regard to what boards/committees they wished to serve on prior to returning to the Board with a recommended slate at its January 21, 2016 meeting for consideration. // Under Citizens' Comments, Herb DeGroft of Mill Swamp Road commented that the Board possesses the executive authority to amend its agenda when it so desires to do so. He advised the Board that the public has exhibited frustration when unable to comment on certain items that were placed in the Consent Agenda. Albert Burckard of Titus Pointe Lane spoke in support of Citizens Comments being listed on agendas before the Consent Agenda. Fred Mitchell of Carrollton expressed the importance of the Board listening to speakers who are addressing the Board of subjects of importance to them under Citizens' Comments and he spoke in favor of the time for speakers under Citizens Comments being extended from three to five minutes. A closed meeting was requested by County Attorney Popovich pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning a discussion regarding a specific public appointee as an Interim County Administrator for Isle of Wight County. Supervisor McCarty moved that the Board enter the closed meeting for the reason stated by County Attorney Popovich. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Acree moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor McCarty moved that the following Resolution be adopted: CERTIFICATION OF CLOSED MEETING 3 WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Alphin, Grice, Jefferson and McCarty NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 H At 12:30 p.m., Chairman Alphin declared the meeting adjourned. Carey 4ills A rm, Clerk L9 W. Alphi Chairman