09-19-2014 Continued MeetingCONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE NINETEENTH DAY OF SEPTEMBER
IN THE YEAR TWO THOUSAND AND FOURTEEN
PRESENT: Byron B. Bailey, Chairman
Alan E. Casteen
Rex W. Alphin
Rudolph Jefferson
Delores M. Darden
Also Attending: Mark C. Popovich, County Attorney
Anne F. Seward, County Administrator
Donald T. Robertson, Director of Information
Resources and Legislative Affairs
Carey Mills Storm, Clerk
Chairman Bailey called the continued meeting to order at 8:30 a.m. at The
Smithfield Center for the purpose of the Board conducting its annual
Strategic Planning Retreat.
Donald T. Robertson, Director of Information Resources and Legislative
Affairs, acting as the Facilitator for today's meeting, welcomed those
present and provided background information on James Campbell,
Executive Director, Virginia Association of Counties and William
Quarles, Retired Board of Supervisors' member for Goochland County.
County Administrator Seward recognized Board and staff
accomplishments to date beginning with the Board's comprehensive By -
Laws which were adopted at the Board's January 2, 2014 organizational
meeting. She provided a highlight of the following goal areas identified
by the Board: Leadership and professionalism; establishment of
organizational goals and a strategic direction; customer service and public
responsiveness; financial management; and, operational improvements.
She continued with a review of the following four key areas of team
values: Respect; responsiveness; accountability; and, demonstrated team
spirit. She recognized the following as successes in 2014:
Implementation of the central permitting process and customer service
solution; the deployment of development facilitation meetings for
applicants; streamlined billing process; promotion of economic
development; standards for the County's volunteer fire and rescue
organizations with respect to buildings and facilities; branding and
signage; update of the County's policies and procedures; adoption of a
three-year strategy to address the County's deficit; personal property
billing twice a year; dialogue with the County's bond rating agencies;
endorsement of financial efficiencies; school funding and an improved
relationship with school officials.
Mr. Campbell stressed the importance of the Board effectively
communicating and working together as a team for the benefit of all
citizens.
Mr. Quarles addressed the importance of the County as a whole coming
first, followed by the district a Board member is representing. He
cautioned the Board not to forget that they report to the citizens and they
should always use respect in dealing with them and County staff in a
public setting. He stated it is imperative that the Chairman control the
conduct of the meetings. He further cautioned the Board to ensure that it
is in compliance with the requirements of the Freedom of Information Act
and he strongly recommended training sessions be attended.
Mr. Chandler noted the importance of using the Public Information
Officer with regard to information discussed in closed meeting. He
mentioned that Conflict of Interest forms need to be submitted twice a
year now. He recommended the Board members refer to their Board of
Supervisors' manual as needed and be willing to attend annual
conferences.
County Attorney Popovich addressed qualification for Freedom of
Information Act items, such as voice mail messages, emails, text messages
and blog posts. He discussed the legal ramifications associated with an
item discussed in closed meeting being shared with the public and
disseminated a memo prepared by him for use as a reference document
concerning the Freedom of Information Act, Conflict of Interest and
Procurement.
Supervisor Casteen requested that handouts provided at meetings, but not
included in the agenda, be made available to the public on-line.
Members of the Planning Commission were welcomed to the meeting.
Judy H. Winslow, Director of Tourism, provided an update on the Citizen
Satisfaction Survey.
Greg Grootendorst, Chief Economist, Hampton Roads Planning District
Commission, provided regional population growth trends and projections
for 2040.
The County's lack of a transportation network, specifically direct flights
and workforce, was noted as being an inhibitor to expansion in the
County.
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It was noted that feedback from the citizen survey indicated that citizens
want diversity and the County can enjoy a denser area and an agricultural
component if planned appropriately, allowing development to be
encouraged in a smart way.
County Administrator Seward commented that staff is currently
developing a trend and statistical digest.
Following a recess for lunch, Richard Rudnicki, Principle Planner,
provided a PowerPoint presentation on a growth and development strategy
plan called ISLE 2040 which identifies anticipated change in the County
over the next 25-35 years; staff's reasons why change is needed and the
associated fiscal impact of that change; and, how the County can become
more viable.
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Arthur E. Berkley, Director of Inspections, provided a PowerPoint
presentation on a new Central Development Review and Permitting
process designed to simplify the process for the development community.
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The Board's annual Strategic Planning Retreat was adjourned by
Chairman Bailey at 2:10 p.m.
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Carey M is Storm, Clerk
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