05-20-2013 Budget Work SessionBUDGET WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE TWENTIETH DAY OF MAY IN THE
YEAR TWO THOUSAND AND THIRTEEN AT 10:00 A.M. IN THE
ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE
PRESENT: JoAnn W. Hall, Chairman, Hardy District
Byron B. Bailey, Newport District
Rex W. Alphin, Carrsville District
Delores M. Darden, Windsor District
Alan E. Casteen, Smithfield District
Also Attending: Mark C. Popovich, County Attorney
Donald T. Robertson, Director of Information
Resources and Legislative Affairs
Chairman Hall called the meeting to order at 10:00 a.m. for the purpose
of addressing changes to the overall budget.
County Attorney Popovich requested a closed meeting pursuant to
Section 2.2- 3711.A.7 of the Freedom of Information Act concerning
consultation with legal counsel requiring the provision of legal advice.
Supervisor Alphin moved that the Board enter the closed meeting. The
motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall,
Alphin and Casteen voting in favor of the motion and no Supervisors voting
against the motion.
Supervisor Alphin moved that the Board return to open session. The
motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall,
Alphin and Casteen voting in favor of the motion and no Supervisors voting
against the motion.
Supervisor Alphin moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2- 3712.1) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTF.
AYES: Bailey, Darden, Hall, Alphin and Casteen
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
Chairman Hall offered an apology regarding any involvement she had
in the negative publicity which surfaced with regard to emails of Supervisor
Bailey. She commented that it would be in the best interest of the County, as
well as Supervisor Bailey, that he resign from the Board.
Supervisor Bailey offered an apology for emails he recently forwarded
which were considered to be offensive.
Michael W. Terry, Director of Budget and Finance, provided a recap of
the Board's prior decisions regarding the School Board budget.
Donald T. Robertson, Director of Information Resources and
Legislative Affairs, addressed the items still to be addressed on the agenda.
Mr. Terry distributed a schedule reflecting all changes since the prior
meeting and provided a detailed explanation on each change.
County Attorney Popovich opined that the Board should adopt a
motion indicating whether each item is to be or is not to be included in the
Operating Budget.
The Board agreed with the recommendation of the Chairman that each
Supervisor individually view the list as most information has already been
discussed.
With respect the issue of online recruitment, Ms. Day advised that a
decision has not officially been reached with respect to its inclusion in the
budget.
With respect to the issue of cash proffers, Mr. Robertson explained that
discussion on cash proffers should be deferred until the discussion on the
Capital Budget.
Mr. Robertson addressed regional staffing between the Cities of
Suffolk and Franklin.
With respect to the fire and rescue personnel additional insurance, Ms.
Day advised that to provide such insurance would result in an increase of
$26,000.00 for nine (9) employees. The Board agreed that these benefits
should be offered.
H
Chairman Hall declared a break.
The Board returned to open session and began discussions on the
School Budget.
Christine Berta, Executive Finance Officer for the Schools, elaborated
on the $500,000.00 funding difference the County was asked to make up for
what the State did not fund in the School Budget. She advised those funds
are needed so that the Schools can operate soundly going into 2014 and that
the School Division will still need to make cuts across the board, i.e.
administrators, teachers, maintenance, etc.
Supervisor Darden moved that the Board appropriate $608,771.00 for
the current FY2012 -13 from the County's Unassigned Fund Balance for the
Schools. The motion was adopted by a vote of (4 -1) with Supervisors Bailey,
Darden, Hall and Alphin voting in favor of the motion and Supervisor
Casteen voting against the motion.
Supervisor Bailey moved that the Board schedule its next budget work
session on Thursday, May 23, 2013 at 10:00 a.m. The motion was adopted by
a vote of (5 -0) with Supervisors Casteen, Bailey, Darden, Hall and Alphin
voting in favor of the motion and no Supervisors voting against the motion.
Chairman Hall declared the meeting adjourned at 11:25 a.m.
Byron B. Bailey, Chairman
Carey Mills Storm, Clerk