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04-25-2012 Budget Work SessionBUDGET WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE TWENTY -FIFTH DAY OF APRIL IN THE YEAR TWO THOUSAND AND TWELVE PRESENT: Alan E. Casteen, Chairman JoAnn W. Hall, Vice - Chairman Rex W. Alphin Byron B. Bailey Delores M. Darden Also Attending: Mark C. Popovich, County Attorney W. Douglas Caskey, County Administrator Michael W. Terry, Director of Budget and Finance Donald T. Robertson, Director of Information Resources and Legislative Affairs Carey Mills Storm, Clerk Chairman Casteen called the budget work session to order at 10:00 a.m. %/ The invocation was delivered by Supervisor Alphin. H The Pledge of Allegiance was conducted. VA Chairman Casteen called for discussion on the proposed FY2013 -17 Capital Improvements Plan. Michael W. Terry, Director of Budget and Finance and Donald T. Robertson, Director of Information Resources and Legislative Affairs, presented a proposed FY2013 -17 Capital Improvements Plan (CIP) as reviewed, revised and recommended by the CIP Subcommittee and the Planning Commission. He stated staff's assumption is that the first year (FY2012 -13) of the CIP is to act as the Capital Budget. Under Public Utilities, the Board concurred that the amount be reduced by $800,000, for a total of $5.5 million. Under the School budget, the Board concurred with $19.5 million. Under Economic Development, the Board concurred with moving back everything for one (1) year, leaving $3.8 million for next year. Under Fire and Rescue, the Board concurred leaving the amount as recommended. Under Fire and Rescue, the Board concurred with adding $550,000 to the $875,000. Under the Sheriff's Department, the Board concurred leaving $360,000 as requested. Under Emergency Communications, the Board concurred with leaving in the $30,000. Supervisor Bailey moved that staff be authorized to advertise the proposed FY2013 -17 Capital Improvements Plan, as amended, for public hearing at the Board's May 17, 2012 meeting at 7:00 p.m. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. // Noting that a time had not been specified in the previous motion to advertise the School Board budget for public hearing on May 10, 2012, Chairman Casteen moved that the public hearing be set for 7:00 p.m. on May 10, 2012. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. Chairman Casteen declared a break. The Board returned to the work session. // Chairman Casteen called for discussion on the proposed FY2012 -13 School Budget. Under Wills and Recordation, Chairman Casteen requested that the amount be changed to $530,000. Regarding anticipated impacts associated with the Virginia Retirement System, Mr. Robertson advised that if the Board decides to participate in the full 5% rollout versus the phase -in option, the numbers provided in the proposed budget document will remain at $97,000 because the County has the option to keep the current year's rate in place. He stated it is staff's recommendation that the County stay with the current year's rate. He advised that with respect to the Schools, it operates with two (2) separate rates and teachers' rates are increasing from 6.33% to 11.66 %, which represents an increase of $2.4 million. He advised that the proposed budget document reflects a sum of only $350,000, leaving an unidentified $2.1 million. Mr. Terry advised that additional revenue in the amount of $250,000 will be received from the State and the proposed document does represent a one and one -half cent increase in the tax rate and a two (2) cent Fire and Emergency Service tax which can be used to offset the $2.1 million gap for the Schools. The Board concurred that Mr. Terry add in under revenue assumptions, increase the recovery cost to $330,000 and change the Recordation Fee to $530,000. The Board concurred it did not wish to advertise any tax increase. // Chairman Casteen declared a break. The Board returned to open session. Chairman Casteen moved that staff be authorized to advertise the proposed FY2012 -13 School Budget for public hearing on May 10, 2012 at 7:00 p.m. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. // Supervisor Hall moved that the budget advertised in the newspaper include a 2% ($.02) Fire and Rescue levy as proposed by Budget and Finance. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. // Chairman Casteen moved that staff be directed to identify $1 million in proposed cuts in the proposed Operating Budget expenses (across the board). The motion was adopted by a vote of (4 -1) with Supervisors Darden, Bailey, Alphin and Casteen voting in favor of the motion and Supervisor Hall voting against the motion. 3 Supervisor Darden moved to authorize staff to advertise the proposed FY2012 -13 Isle of Wight County Operating Budget for public hearing on May 10, 2012 at 7:00 p.m., as discussed and amended. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. // Noting a conflict in her schedule with the June 21, 2012 meeting date, Supervisor Hall moved that the Board's June 21, 2012 regular meeting be changed to Thursday, June 28, 2012 at 5:00 p.m. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bailey moved to authorize staff to advertise the Tax Ordinances for public hearing on May 17, 2012 at 7:00 p.m. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. // At 12:50 p.m., Chairman Casteen declared the budget work session adjourned. &qVI-e&, 1 4w) . d",-o Carey Alls Storm, Clerk M Ke 44 - - - - Alan E. Casteen, Chairman